Data Export Service Salesforce: 2 Easy Methods - Learn | Hevo (2023)

Exporting company data can be an efficient way of backing up necessary data or moving individual bits to and from different program versions. Salesforce employs a data export feature to backup essential data and metadata. This article is going to explore the need to export data and the different methods to do so. It further reveals some typical challenges faced during data export and some plausible solutions.

This article will guide you through the process of setting up Data Export Service Salesforce using 2 simple methods. It will provide you with a brief overview of Salesforce and the importance of Data Export. You will also explore the limitations associated with the Data Export Service Salesforce in further sections. Let’s get started.

Table of Contents

  • Prerequisites
  • Introduction to Salesforce
  • Importance of Data Export
  • Methods of Data Export in Salesforce
    • Method 1: Data Export using Data Export Wizard Manually
    • Method 2: Data Export using Data Loader
  • Limitations of Data Export Service Salesforce
  • Conclusion


  • An active Salesforce account.
  • Working knowledge of CRM tools like Salesforce.
  • Cleat idea regarding the type of data to be exported.

Introduction to Salesforce

Data Export Service Salesforce: 2 Easy Methods - Learn | Hevo (1)

Salesforce is a Cloud-Based Platform-as-a-Service (PaaS) and one of the most popular Customer Relationship Management (CRM) systems. It is used by businesses to keep track of customer interactions. Salesforce offers a number of built-in applications that are utilized by a variety of departments inside a company, including Sales, Marketing, and Analytics. Salesforce allows users to connect using Java Database Connectivity (JDBC) and interact with its API to access and migrate data from other platforms.

As a result, Salesforce enables you to develop a one-of-a-kind solution tailored to your individual company requirements. It is a pay-as-you-go model that makes it a feasible and appealing alternative for many businesses. With the increased focus on the customer, nurturing and expanding your customer relationships is more vital than ever. Salesforce makes this process a lot simpler.

To know more about Salesforce, visit this link.

Importance of Data Export

The Salesforce database in itself offers a pretty robust mechanism to manage and organize data. What is the purpose of exporting this data then?

(Video) salesforce Export data by using data export service

Well, the answer to that is pretty simple. Most companies and businesses are involved in dealing with crucial data. This can sometimes be seen in the form of information that needs to be retained securely for extended periods of time. Relying on a single database can make this task risky.

Having a backup strategy, on the other hand, helps to extract specific pieces of data from the system and store them independently. This also saves the substantial costs incurred for the continuous organization and tracking of essential data. The data export feature on Salesforce gives an opportunity to do precisely that!

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Hevo Data helps you directly transfer data from Salesforce for free, and 100+ other data sources (including 30+ free sources) to Business Intelligence tools, Data Warehouses, or a destination of your choice in a completely hassle-free & automated manner. Hevo is fully managed and completely automates the process of not only loading data from your desired source but also enriching the data and transforming it into an analysis-ready form without having to write a single line of code. Its fault-tolerant architecture ensures that the data is handled in a secure, consistent manner with zero data loss.

Hevo takes care of all your data preprocessing needs required to set up the integration and lets you focus on key business activities and draw a much powerful insight on how to generate more leads, retain customers, and take your business to new heights of profitability. It provides a consistent & reliable solution to manage data in real-time and always have analysis-ready data in your desired destination.

(Video) How to Export Backup Data from Your Org

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Check out what makes Hevo amazing:

  1. Secure: Hevo has a fault-tolerant architecture that ensures that the data is handled in a secure, consistent manner with zero data loss.
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  3. Minimal Learning: Hevo, with its simple and interactive UI, is extremely simple for new customers to work on and perform operations.
  4. Hevo Is Built To Scale: As the number of sources and the volume of your data grows, Hevo scales horizontally, handling millions of records per minute with very little latency.
  5. Incremental Data Load: Hevo allows the transfer of data that has been modified in real-time. This ensures efficient utilization of bandwidth on both ends.
  6. Live Support: The Hevo team is available round the clock to extend exceptional support to its customers through chat, E-Mail, and support calls.
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Methods of Data Export in Salesforce

There are two primary methods to carry out Data Export Service Salesforce. You can either export data manually or choose to set an automatic schedule for it.

  • Method 1: Data Export using Data Export Wizard Manually
  • Method 2: Data Export using Data Loader

Method 1: Data Export using Data Export Wizard Manually

The Data Export Wizard can be opened via the Setup Menu. This is the channel for catering data exports manually. The export can be carried out on a weekly or monthly basis as per your requirements.

There are some simple steps you can follow to carry out an export using the Data Export Wizard:

(Video) Exporting Data in Salesforce | How to Schedule a Data Backup in Salesforce | Data Backup

  • Start with accessing the Setup Menu to open the Data Export Wizard.
  • Go to Export Now to get your files ready for export. You can also select ‘Schedule Export’ to run exports weekly or monthly.
  • The next step is to select the appropriate encoding option for the file to be exported. If there are any documents, attachments, or images embedded in the data, make sure you select the desired options for the same.
  • In case you’re scheduling an export, you can select the desired frequency of export along with the start/end dates and time for the scheduled export.
  • Under Exported Data, you can select the different types of data for your export. Include all data, to avoid any filtration, and to generate a direct export.
  • Start Export, to get started with the process.

These steps can be combined with a variety of features to create specific data category exports or perhaps filter data according to priority. You can explore these features and create a desired export process for your data.

Method 2: Data Export using Data Loader

You can also choose to export data automatically at weekly or monthly intervals. This is where the data loader comes into play. This application needs to be installed independently. You can operate it either through the user interface or by generating a command-line script. A variety of APIs and scripts can be integrated to download files from Salesforce to the local machine. This can then be relayed to the desired destination. You can read more about the use ofdata loader, to get some valuable insights.

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Limitations of Data Export Salesforce Service

Despite a variety of features in the provision, some common challenges can be witnessed in Salesforce Data Export. The first limitation is the heavy traffic in Salesforce that can cause a delay in the successful delivery of the data. The time of delivery and data availability can be crucial to some businesses. Sometimes, data can be delayed for weeks after the export. Extended durations are required for the export request to process at times. Thus, if you are dealing with data where untimely backup or export can cause losses, this can be a concern.

Another point to consider is the lack of Sandbox exports. An export into sandboxes is made possible. However, you cannot export data from the sandbox. This can be a drawback for those relying on a process where sandbox exports would be more convenient.

Even though a variety of attachments, documents, and images can be exported, there are some limitations to these. The number of API calls that can be employed is limited, which is an issue for a large number of attachments. Thus, a major drawback can be observed for your export if a large number of attachments are involved. The same goes for file sizes. Larger organizations with multiple compressed files intended for export can find it cumbersome to export data and upload it into the desired databases through this method.


This article gave you a brief introduction to Salesforce and the importance of Data Export Service Salesforce. It also included a step-by-step guide for Data Export Service Salesforce using 2 methods. The first method is the manual way and the second method is the automated way. Now, you can easily Export Data from Salesforce with ease by applying one of these methods.

(Video) Salesforce Lightning - Data Export - Backup for recovery

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Businesses can use automated platforms like Hevo Data to set the integration and handle the ETL process. It helps you directly transfer data from Salesforce for free to a Data Warehouse, Business Intelligence tools, or any other desired destination in a fully automated and secure manner without having to write any code and will provide you a hassle-free experience.

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What are your thoughts on ‘Data Export Service Salesforce’? Share them in the comments!


What is Salesforce data export service? ›

1. Salesforce Data Export Service. Also known as Data Export Wizard, this is a native Salesforce functionality that allows you to perform manual or scheduled exports of your data on a weekly (once every 7 days) or monthly (once every 29 days) basis. The data is exported as a set of comma-separated values (CSV) files.

How can we export data from Salesforce? ›

On the Salesforce interface, navigate to Setup and enter Data Export in the search box. Find Data Export by using the search box. Choose Export Now, which prepares your data for export immediately, or select Schedule Export, which lets you schedule your file exporting to weekly or monthly intervals.

What tool can be used to export data on Salesforce? › — This is an app to both export from and import to Salesforce. Data Loader allows you to automate data export/import on an hourly, daily, weekly or monthly basis. After the export, you need to manually download the exported CSV file to your device.

What are the two types of exporting methods? ›

There are two major types of exporting that help businesses go global: direct and indirect exporting.

What are the methods of exporting? ›

The most common methods of exporting are indirect selling and direct selling. In indirect selling, an export intermediary, such as an export management company (EMC) or an export trading company (ETC), assumes responsibility for finding overseas buyers, shipping products, and getting paid.

What is basic procedure for export of data? ›

Presentation of Documents to the Bank The Indian exporter confirms that he possesses all necessary shipping documents namely; Marine Insurance Policy The Consular Invoice Certificate of Origin The Commercial Invoice The Bill of Lading Then the exporter draws a Bill of Exchange on the basis of the commercial invoice.

What are examples of export services? ›

Other examples of services that are often exported through cross-border supply include:
  • market research.
  • statistical analysis.
  • communication advice, such as consulting services on marketing.
  • professional services (such as legal, architectural, accounting services)
  • computer related services.
  • telecommunication services.

How does service export work? ›

Service Exporter is an exporter who exports the services where we can't see the product physically, i.e, intangible products. We can explain service export simply as, any service provided by a person in one nation to people or companies from another. Service exports are an important emerging trend in global trade.

What is a data export? ›

Data export is the extraction and conversion of raw data from their existing format into a format required by another application. Exporting data is also a way of backing up data or moving it between two different versions of programs.

How do I export data from Salesforce to SQL? ›

Method 2: Export Data from Salesforce to SQL Server using Export and Import Wizards
  1. Step 1: Export Object Records into CSV Files using the Data Loader Export Wizard.
  2. Step 2: Import the CSV Files in your SQL Environment using the SQL Server Import Wizard.
Aug 2, 2021

How long does data export take in Salesforce? ›

The subsequent expected export, either one week or one month later, depending on the edition, will be reflected in the 'Next scheduled export:' field on the respective Weekly Export Service or Monthly Export Service page under Setup.

What are 3 ways Salesforce enables you to export data for backup purposes? ›

Here are three common methods to extract data from Salesforce.
  • Data Export Wizard. ...
  • Data Loader. ...
  • ...
  • Export Salesforce data to CSV and Excel.
Dec 3, 2021

What is the difference between import and export in Salesforce? ›

Import uses data from an external file to populate the B2C Commerce database. Export lets you extract data from the B2C Commerce database and create XML files that can be used as feeds for external systems. A feed is a specific import or export process. Data is exported from production.

What are the three basic stages of exporting? ›

Four Primary Stages in The Export Process (Using L/C)
  • Sales Contract Process.
  • L/C Opening Process.
  • Cargo Shipment Process.
  • Shipping Document Negotiation Process.

Which method is the best for the exporter? ›

The cash in advance method is the safest for exporters because they are securely paid before goods are shipped and ownership is transferred. Typically payments are made by wire transfers or credit cards.

What are the 2 types of trade? ›

Generally, there are two types of trade—domestic and international. Domestic trades occur between parties in the same countries. International trade occurs between two or more countries. A country that places goods and services on the international market is exporting those goods and services.

What are the five steps of the exporting process? ›

Yet many companies still don't know how to adapt their business for online exporting.
Online exporting: 5 steps to get your business ready
  1. Master e-commerce fundamentals. ...
  2. Walk before you run. ...
  3. Know your clients. ...
  4. Find out about international regulations. ...
  5. Monitor your progress.

What is the first step in exporting? ›

The first step in export proceedure is to issue receipt of enquiry and sending quotations.

What is exporting in simple words? ›

Exporting FAQ

In economics, exporting is the practice of producing a good or service in one country and selling it to consumers in another country.

How many steps are there in export procedure? ›

The 5 Stages of the Export Procedure

When a company starts exporting its products, it goes through a five-stage procedure.

What are the 4 steps in developing an export strategy? ›

Steps to develop your export plan
  1. Identify the product or service to be exported and check its export potential,
  2. Conduct market research on the countries of interest,
  3. Decide on a pricing strategy for the product or service, and.
  4. Define a strategy to find buyers.

What is the importance of export service? ›

Exporting services provides an opportunity for export diversification and growth, which is important for economic stability. If global demand for one sector drops, a country with diversified exports can rely on others such as banking, transport, or business services.

What are services give 5 examples? ›

According to, services are: “Intangible products such as accounting, banking, cleaning, consultancy, education, insurance, expertise, medical treatment, or transportation.”

What is the difference between SFIS and SEIS? ›

The SFIS scheme was available only for the Indian Companies, while the SEIS scheme can be availed by all the companies in India which are exporting services. SFIS benefits were not available to SEZ units, whereas under the new FTP, SEIS benefits would be extended to SEZ units as well.

What are the categories of services exports? ›

The main components of EU exports of services in 2021 were other business services (25 % of total services exports), telecoms, computer and information services (20 %), and transport (also 20 %).

What is an example of export? ›

Typically, a country has a competitive advantage on its exports. This means that it has the natural ability to produce certain goods and services in a high quality and quantity, often based on its climate and geographic region. For example, because of the tropical climate of Brazil, its largest export is sugarcane.

What is the difference between import data and export data? ›

With the Export or Import feature: with Export, you can transfer data to a file, with Import you can bring data into a file you are editing (observe that the Export feature is not synonymous to Save, and Import is not the same as Open).

What is the difference between import and export data? ›

Importing data is the process of retrieving data from external sources, while exporting data is the process of extracting data from Db2® for i and copying data to another system.

How do I import data into Salesforce? ›

Use the Data Import Wizard
  1. Start the wizard. From Setup, enter Data Import Wizard in the Quick Find box, then select Data Import Wizard. ...
  2. Choose the data that you want to import. ...
  3. Map your data fields to Salesforce data fields. ...
  4. Review and start your import. ...
  5. Check import status.

Can you do ETL with SQL? ›

Microsoft SQL Server Integration Services (SSIS) is a platform for building high-performance data integration solutions, including extraction, transformation, and load (ETL) packages for data warehousing.

Which SQL is used in Salesforce? ›

Use the Salesforce Object Query Language (SOQL) to search your organization's Salesforce data for specific information. SOQL is similar to the SELECT statement in the widely used Structured Query Language (SQL) but is designed specifically for Salesforce data.

How do I export data from CSV to SQL? ›

SQL Server Management Studio provides SQL Server Import and Export Wizard to export data to a CSV file. Let's open and work with the SQL Server Import and Export Wizard. Right-click the name of the database from which you want to export data to a CSV file, choose Tasks, and then, Export Data.

How many rows can a Salesforce report export? ›

Common tool-imposed limits are 1,048,576 rows by 16,384 columns, or 65,536 rows by 256 columns. When exporting a report in Lightning Experience as Formatted Report or . xlsx Details Only, you can export up to 100,000 rows and 100 columns.

How many records can be exported from Salesforce report? ›

Answer: Reports display a maximum of 2,000 rows. To view all the rows, export the report to Excel or use the printable view for tabular and summary reports. The printable view displays a maximum of 20,000 rows.

How do I export a SOQL query to Excel? ›

Export query result to Excel file

Right-click on the query result and select Inspect. Look for the table tag, then do "Copy element". Open Excel and Paste to get the result.

What are the three 3 main types of data backup methodologies? ›

There are mainly three types of backup: full, differential, and incremental. Let's dive in to know more about the types of backup, the difference between them and which one would be the best fit for your business.

What are the two methods of backup? ›

The most common backup types are a full backup, incremental backup and differential backup. Other backup types include synthetic full backups and mirroring. In the debate over cloud vs. local backup, there are some types of backup that are better in certain locations.

What are two types of cloud backup methods? ›

There are several types of cloud backup services: you can backup data directly in the public cloud, use a dedicated cloud backup provider, backup from one cloud to another, or setup on-premises backup to save data to the cloud.

What are the ways to export data from Salesforce? ›

Export Data
  1. Open the Data Loader.
  2. Click Export. ...
  3. Enter your Salesforce username and password, and click Log in.
  4. When you're logged in, click Next. ...
  5. Choose an object. ...
  6. Select the CSV file to export the data to. ...
  7. Click Next.
  8. Create a SOQL query for the data export.

What is data export service? ›

The Data Export Service is an add-on service made available on Microsoft AppSource that adds the ability to replicate data from Microsoft Dataverse database to a Azure SQL Database store in a customer-owned Azure subscription.

What is the difference between export and export all in Salesforce? ›

Export : It is used to export the Salesforce Data(excluding recycle bin's data) into your local system. Export All : It is used to export the Salesforce Data(including recycle bin's data) into your local system.

What is import and export in simple words? ›

Exporting goods and services refer to sending them from the home country to a foreign country. Similarly, Importing goods and services means purchasing or bringing them from the foreign market to the home country.

How do I export and import schemas? ›

Schema Export and Import
  1. Select a connection, a schema to export, export script file name and location. Click Next.
  2. Select Structure and Data, check Include all objects. ...
  3. Set the export options. ...
  4. Specify the errors processing behavior and logging options. ...
  5. Select whether to open the export script file in SQL Editor.

What is the difference between export and backup? ›

When you export, you are saving information (for example, a list of your passwords, bookmarks and so on) to share it with another unit. A backup is to make a copy that can be used in case your files are damaged or whatever.

What are the two options for exporting only certain functions from your module? ›

Every module can have two different types of export, named export and default export.

What are some options for exporting reports in Salesforce? ›

  • From Reports, next to the report you want to export, click. | Export. ...
  • Set an Encoding appropriate for your language.
  • Set the Format to Excel Format . xlsx , Excel Format . ...
  • Click Export.
  • If prompted by a browser dialog, select a location and save the file.

What are the two types of exports in ES6? ›

ES6 provides two ways to export a module from a file: named export and default export.

What is the difference between export and module exports? ›

exports and module. exports both point to the same object. exports is a variable and module. exports is an attribute of the module object.

How do I export two functions? ›

To export multiple functions in JavaScript, use the export statement and export the functions as an object. Alternatively, you can use the export statement in front of the function definitions. This exports the function in question automatically and you do not need to use the export statement separately.

What are the 4 presentation export options? ›

Export a presentation
  • Create a PDF. You can convert your presentation to PDF or XPS to share with others. ...
  • Create a video. You can turn your presentation into a video file that can be watched without using PowerPoint. ...
  • Package a presentation for CD. ...
  • Create handouts. ...
  • Change the file type. ...
  • Publish to Microsoft Stream.

What are the 3 ways to backup? ›

3 Methods for Computer Backup
  1. Use an External Hard Drive. One of the simplest ways that you can backup your computer is by purchasing an external hard drive. ...
  2. Backup Your Files Online. ...
  3. Use a Cloud Storage Service. ...
  4. Back It Up.
May 10, 2017

What are the 4 types of reports in Salesforce? ›

There are four types of reports that you can create in Salesforce: Tabular, Summary, Matrix and Joined. Each one is best suited to show different types of data, depending on what you want out of a report.

What are the 4 report formats available in Salesforce? ›

There are four report formats available for your use: Tabular, Summary, Matrix, and Joined. Tabular is the default format.

What are three types of export control? ›

The three major lists of export-controlled items are the Commerce Control List (CCL), the United States Munitions List (USML), and the Nuclear Regulatory Commission Controls (NRCC).

How many types of exports are there? ›

The two main types of exporting are direct exporting and indirect exporting.

What are the three main types of exporters? ›

Merchant Exporter,Manufacturer exporter,Service exporter Project Exporter or Deemed Exporter.


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